World Trade Sponsor Co., Limited respects the privacy of every buyer, exporter, delegate, supplier and visitor who comes to this website. This Privacy Policy explains what information the house collects, why it is collected, how it is stored and protected, and the choices available to each person whose information the house holds. The developer name associated with this website is WorldTrade, and the company operates its trade sponsorship desk from Room 826, 8/F Ocean Centre Harbour City, 5 Canton Road, Tsim Sha Tsui, Hong Kong (HK).
This policy applies to the website at nuyis.lat and to every sponsorship program offered by the house. Please read it carefully before submitting a brief, an enquiry or any personal information to the desk.
1. Scope of This Policy
This Privacy Policy describes the practices of World Trade Sponsor Co., Limited regarding personal information collected through the website at nuyis.lat, through email correspondence with the trade desk, through telephone calls, and through the operation of the sponsorship programs. It also covers information collected during delegation travel, site inspections, verification visits and documentation handling where the house acts as the organising party.
The policy does not apply to information held by independent third parties, including carriers, freight forwarders, testing laboratories and customs authorities that operate under their own privacy arrangements. Where the house shares information with such parties for the performance of a sponsorship program, the house remains responsible for ensuring that the sharing is limited to what the program requires.
By using this website, submitting an enquiry, or engaging a sponsorship program, an individual confirms that the individual has read and understood this policy. Where an individual provides information about another person, that individual confirms that the individual has the authority to do so and that the other person has been given a copy of this policy or has been told where to find it.
2. Who the House Is
World Trade Sponsor Co., Limited is the data controller responsible for the personal information described in this policy. The registered operating address of the house is Room 826, 8/F Ocean Centre Harbour City, 5 Canton Road, Tsim Sha Tsui, Hong Kong (HK). The house may be contacted by email at help@nuyis.lat or by telephone at +14722871870.
The developer name associated with this website is WorldTrade. The house operates as a computer systems design and computer integrated systems design business that also sponsors global trade programs, and it applies the same information discipline to trade files that it applies to system integration work.
Where this policy refers to the house, the company, or World Trade Sponsor Co., Limited, those terms refer to the same entity at the address above. Where this policy refers to a partner, that term refers to any buyer, exporter, delegate, supplier or other organisation that engages a sponsorship program or communicates with the desk.
3. Information the House Collects
The house collects information that is necessary to answer enquiries and to operate sponsorship programs. The categories of information collected are described below.
3.1 Identity and Contact Information
This category includes names, job titles, company names, business addresses, email addresses, telephone numbers and messaging identifiers. It also includes the details recorded on business cards and correspondence exchanged with the desk.
3.2 Commercial and Transaction Information
This category includes product specifications, order volumes, price bands, incoterms, payment structures, shipping routes, container references and the commercial correspondence exchanged during a sponsorship file. It may also include banking references where a partner provides them for verification purposes.
3.3 Compliance and Verification Information
This category includes business registration details, production certificates, inspection reports, origin evidence, customs documentation and any other record used to verify a counterparty or a shipment. The house treats this category with particular care because it frequently contains information that a partner considers commercially sensitive.
3.4 Delegation Travel Information
Where a partner joins a trade fair delegation, the house may collect passport details, visa information, travel itineraries, accommodation preferences and emergency contact details. This information is collected only to the extent required to arrange travel and obtain entry to the destination jurisdiction.
3.5 Website and Technical Information
When a visitor uses this website, the hosting environment may record standard technical information such as the browser type, the device type, the approximate region of access and the pages viewed. This information is used to keep the website working correctly and to understand which program descriptions visitors find useful.
3.6 Correspondence Content
The content of messages sent to the desk, whether through the website form, by email or by telephone note, is retained as part of the sponsorship ledger so that the house can answer accurately and track the progress of an engagement.
4. How Information Is Obtained
The house obtains information directly from the individual or the organisation that contacts it. Most information arrives through the website enquiry form, by email to help@nuyis.lat, by telephone call to +14722871870, or during an intake meeting at the Canton Road office.
Some information is obtained during verification activity. When the house verifies a counterparty, it may receive information from registration authorities, inspection bodies, testing laboratories and references supplied by the counterparty itself. The house limits this collection to what the sponsorship program requires and records the source of every verification item.
A limited amount of information may be obtained from public registers and publicly available business directories, where doing so is necessary to confirm a registration detail or to locate a named contact at an organisation that has asked to be matched. The house does not purchase personal information from data brokers and does not acquire contact lists for resale.
5. Purposes of Processing
The house uses personal information for the following purposes.
- To respond to enquiries submitted through the website, by email or by telephone.
- To assess a brief and to prepare a scoped program proposal.
- To verify counterparties, products and documentation as part of a sponsorship program.
- To match buyers with exporters and to supervise the early shipments of a new match.
- To organise trade fair delegations, including travel, accommodation and meeting schedules.
- To prepare market entry briefings, compliance packs and route checklists.
- To coordinate logistics, including booking, consolidation, insurance and terminal release.
- To maintain the sponsorship ledger and to keep an accurate record of each engagement.
- To meet legal, tax, customs and regulatory obligations that apply to the house.
- To protect the house, its partners and its counterparties against fraud and misuse.
- To improve the website, the program descriptions and the service provided to partners.
- To send program updates and seasonal notices to partners who have asked to receive them.
The house does not use personal information for automated decision making that produces legal effects, and it does not profile individuals for advertising purposes. Information is used only for the purposes listed above or for a purpose that is directly related to them.
6. Legal Basis for Processing
Where the house processes personal information, it relies on one or more of the following bases.
6.1 Performance of an Agreement
The house processes information that is necessary to enter into and to perform a sponsorship program. This includes the information required to answer a brief, to verify a counterparty and to coordinate a shipment.
6.2 Legitimate Interests
The house processes information for its legitimate interests in operating a trade sponsorship business, provided that those interests are not overridden by the rights of the individual. This includes maintaining the sponsorship ledger, preventing fraud and improving the service.
6.3 Legal Obligation
The house processes information where it is required to do so by law, including customs, tax, anti money laundering and record keeping obligations that apply in the jurisdictions where it operates.
6.4 Consent
Where the house relies on consent, for example to send program updates, the individual may withdraw that consent at any time by writing to help@nuyis.lat. Withdrawal does not affect the lawfulness of processing carried out before the withdrawal.
9. Retention of Information
The house retains personal information only for as long as it is needed for the purpose for which it was collected, or for as long as a legal or contractual obligation requires.
- Enquiry information that does not lead to an engagement is retained for twelve months and then removed.
- Sponsorship files are retained for seven years from the date of the last shipment, in line with customs and tax record keeping practice.
- Verification records are retained for as long as the related counterparty remains active, and for three years afterwards.
- Delegation travel information is retained for two years after the delegation returns, unless a longer period is required for visa or immigration records.
- Accounting and tax records are retained for the period required by applicable law.
When the retention period ends, information is securely deleted or anonymised so that it can no longer be connected to an individual. Where information is held in backup systems, it is removed in accordance with the backup rotation schedule.
10. Security of Information
The house applies administrative, technical and physical safeguards to protect personal information against loss, misuse and unauthorised access. Access to the sponsorship ledger is limited to staff who need it to perform their work, and access rights are reviewed regularly.
Electronic records are held in access controlled systems with encryption in transit and at rest. Paper records, including signed verification documents, are held in locked storage at the Canton Road office. Staff receive training on information handling and on the procedures for reporting a suspected incident.
Where the house becomes aware of a security incident that is likely to result in a risk to the rights of an individual, it will notify the affected individual and the relevant authority without undue delay, in the manner required by applicable law. The house keeps an incident register and reviews every incident to prevent recurrence.
11. International Transfers
Because the house sponsors cross border trade, information may be transferred to and processed in jurisdictions other than the jurisdiction where it was collected. A shipment file, for example, may involve a buyer in one country, an exporter in another and a carrier in a third.
Where information is transferred internationally, the house takes steps to ensure that it remains protected. These steps include contractual commitments from the receiving party, limiting the transfer to the information that the program requires, and selecting service providers that apply recognised information security standards.
Where a transfer is required by a customs or regulatory authority, the house complies with the applicable legal process and, where permitted, notifies the affected partner so that the partner can take any step it considers appropriate.
12. Rights of Individuals
Subject to applicable law, an individual whose information the house holds may have the following rights.
12.1 Right of Access
The right to ask whether the house holds information about the individual and to receive a copy of that information.
12.2 Right of Correction
The right to ask the house to correct information that is inaccurate or incomplete.
12.3 Right of Erasure
The right to ask the house to delete information where there is no continuing lawful reason for the house to hold it.
12.4 Right to Restrict Processing
The right to ask the house to limit the way it uses information while a question about accuracy or lawfulness is resolved.
12.5 Right to Object
The right to object to processing that the house carries out on the basis of legitimate interests, and to object to the use of information for direct marketing.
12.6 Right to Withdraw Consent
Where processing is based on consent, the right to withdraw that consent at any time.
To exercise any of these rights, an individual may write to help@nuyis.lat or send a letter to the Canton Road address. The house will respond within the period required by applicable law and will explain any limitation that applies to the request.
13. Access and Correction Requests
A request for access to personal information should describe the information sought and provide enough detail for the house to identify the relevant file. The house may ask for proof of identity before releasing information, so that information is not disclosed to an unauthorised person.
Where a request concerns information that the house holds on behalf of a partner organisation, the house may refer the request to that organisation first. This reflects the fact that the partner organisation is often the party that determined why the information was collected.
There is no charge for a first access request in most circumstances. Where a request is manifestly unfounded or excessive, the house may charge a reasonable fee or decline the request, and it will explain the reason for doing so.
14. Marketing Communications
The house sends program updates, seasonal delegation notices and market briefing summaries only to partners and contacts who have asked to receive them. A recipient may opt out at any time by using the unsubscribe instruction in the message or by writing to help@nuyis.lat.
The house does not sell or rent contact details to third parties for marketing purposes, and it does not send marketing messages on behalf of unrelated businesses. Service messages that relate to an active sponsorship file, such as a shipment status update, are not marketing and are sent as part of the program.
15. Privacy for Children
This website and the sponsorship programs of the house are intended for business users. The house does not knowingly collect personal information from children. Where the house becomes aware that it has collected information from a child without an appropriate legal basis, it will delete that information promptly.
Delegation travel is arranged for business representatives who are adults, and the house does not offer services to minors. If a parent or guardian believes that a child has provided information to the house, the parent or guardian should contact help@nuyis.lat so that the matter can be resolved.
16. Third Party Websites
This website may refer to external websites, trade fair organisers, carriers and authorities for the convenience of visitors. The house does not control those websites and is not responsible for the privacy practices they follow.
A visitor who follows a link to an external website should read the privacy notice published on that website. This policy applies only to information that the house collects and controls.
17. Changes to This Policy
The house reviews this Privacy Policy regularly and may update it to reflect changes in law, in technology or in the way the house operates its programs. The effective date at the top of the policy records the most recent revision.
Where a change is material, the house will take reasonable steps to notify partners, such as posting a notice on the website or sending a message to contacts who have asked to receive program updates. Continued use of the website after a change takes effect indicates acceptance of the revised policy.
18. Complaints and Contact
Questions, requests and complaints about this Privacy Policy or about the handling of personal information should be sent to the house using the details below.
Room 826, 8/F Ocean Centre Harbour City, 5 Canton Road, Tsim Sha Tsui, Hong Kong (HK)
Email: help@nuyis.lat
Phone: +14722871870
The house will acknowledge a complaint within five business days and will provide a substantive response within the period required by applicable law. Where the house cannot resolve a complaint to the satisfaction of the individual, the individual may refer the matter to the relevant supervisory authority in the jurisdiction where the individual resides.
This Privacy Policy forms part of the wider terms on which the house offers its programs. Visitors are encouraged to read the Terms of Service as well as this policy, and to return to the home page for a description of the sponsorship programs offered by the house.